Special Programs for Online School

Identification of English Language Learners (ELL) Coordinator

Name: Aronda Dent
Title: Endorsed English Language Learner Teacher
Email: ardent@k12.com
Physical Address: 2300 Corporate Park Drive; C/O VAVA
Herndon, VA 20171
Phone: 703 596 5588

Identification of Section 504 Coordinator

Name: Maddie Lamb
Title: 504 Coordinator
Email: malamb@k12.com
Physical Address: 2300 Corporate Park Drive; C/O VAVA
Herndon, VA 20171
Phone: 703 596 5588

Identification of Homeless Liaison

Name: Katy Luke
Title: Family Resource Coordinator
Email: kluke@k12.com
Physical Address: 2300 Corporate Park Drive; C/O VAVA
Herndon, VA 20171
Phone: 804 347 9627

Identification of Foster Care Coordinator

Name: Katy Luke
Title: Family Resource Coordinator
Email: kluke@k12.com
Physical Address: 2300 Corporate Park Drive; C/O VAVA
Herndon, VA 20171
Phone: 804 347 9627

Identification of American with Disabilities (ADA) Compliance Act Coordinator/Special Programs Manager

Name: Christine Taylor
Title: Special Programs Manager
Email: chrtaylor@k12.com
Physical Address: 2300 Corporate Park Drive; C/O VAVA
Herndon, VA 20171
Phone: 703 596 5588

Request for Parent/Guardian Interpreter Services or Disability Accommodations

Professional interpreter services may be requested at any time for parents/guardians of students with disabilities by contacting Aronda Dent at ardent@k12.com or Christine Taylor at chrtaylor@k12.com.

Additionally, if any parent/guardian has a disability or other limitation that would impact their ability to participate fully in their child’s educational planning process, VAVA would be happy to discuss accommodations that may be available in order to maximize the parent/guardian’s participation. Individuals seeking to discuss accommodations for this reason may contact Christine Taylor at chrtaylor@k12.com.

Procedural Safeguards

In accordance with the Individuals with Disabilities Education Act (IDEA) requirement that all educational agencies provide parents of students with disabilities notice containing a full explanation of the procedural safeguards available under the IDEA and U.S. Department of Education regulations. 

View the full document here.

Annual Public Notice of Special Services & Programs

In accordance with federal and state regulations, VAVA will provide an annual public notice to families informing them of VAVA’s child find responsibilities, procedures involved in the identification of educational disabilities and determination of students’ service and support needs.

Families are encouraged to review the following information that describes these regulations. Information regarding VAVA's internal practices to comply with these will be available in the VAVA Special Programs Manuals and Handbooks.

Child Find

VAVA strives to identify, locate, and evaluate all enrolled children who may have disabilities. Disability, as stated in IDEA, includes such conditions as hearing, visual, speech, or language impairment, specific learning disability, emotional disturbance, cognitive disability, other health or physical impairment, autism, and traumatic brain injury. The process of identifying, locating, and evaluating these children is referred to as Child Find.

As a public school, we will respond vigorously to federal and state mandates requiring the provision of a Free Appropriate Public Education regardless of a child's disability or the severity of the disability. In order to comply with the Child Find requirements, VAVA will implement procedures to help ensure that all VAVA students with disabilities, regardless of the severity of their disability, who are in need of special education and related services—are identified, located, and evaluated —including students with disabilities who are homeless or students who are wards of the state.

Parent/Guardian permission and involvement is a vital piece in the process. Once a student has been identified as having a "suspected disability" or identified as having a disability, VAVA will ask the student or the student’s Parent/Guardian for information about the child such as:

  • How has the suspected disability or identified disability hindered the student’s learning?
  • What has been done, educationally, to intervene and correct the student’s emerging learning deficits?
  • What educational or medical information relative to the suspected disability or identified disability is available to be shared with the school?

This information may be also be obtained from the student’s present or former teachers, therapists, doctors, or from other agencies that have information about the student.

All information collected will be held in strict confidence and released to others only with parental permission or as allowed by law. In keeping with this confidence, VAVA will keep a record of all persons who review confidential information. In accordance with state regulations, parents have the right to review their child's records.

As part of the Child Find process, some services may include a complete evaluation, an individualized education program designed specifically for the child, and a referral to other agencies providing special services.


VAVA cannot proceed with an evaluation, or with the initial provision of special education and related services, without the written consent of a student’s parents/legal guardians. For additional information related to consent, please refer to the Procedural Safeguards Notice [PDF] which can be found at the Virginia DOE website, or by accessing the link via the Child Find section of the VAVA website. Once written parental/guardian consent is obtained, VAVA will proceed with the evaluation process. If the parent disagrees with the evaluation results, the parent can request an independent education evaluation at public expense.

Special Education (IEP) or Service Agreements (504 Plans)

Once the evaluation process is completed, a team of qualified school personnel, parents/guardians, and other relevant service providers hold an evaluation determination meeting to come to agreement on whether the student meets eligibility for one of the disability categories under IDEA: http://www.doe.virginia.gov/special_ed/evaluation-and-eligibility/index.shtml. If the student is eligible and requires specially designed instruction, an Individualized Education Plan (IEP) will be coordinated; during which the IEP team will review and finalize the proposed details of an appropriate educational program to meet the student’s documented needs.

For students confirmed to present with special education needs, once the IEP team agrees on the IEP and the student’s educational placement, a Prior Written Notice (PWN) will sent to the parent/guardian for signature. This must be signed and returned to VAVA. VAVA can only proceed with implementing the student’s IEP (or 504 Plan) upon receipt of the signed PWN. Some students are found to present with one or more disability, but do not meet the eligibility criteria outlined under IDEA (special education); however, their disability may still require VAVA to develop a 504 Service Agreement (504 Plan) to outline the special provisions a student may require for adaptations and/or accommodations in school-based instruction, facilities, and/or activities.

Students may be eligible to certain accommodations or services if they have a mental or physical disability that substantially limits or prohibits participation in or access to an aspect of the school program and otherwise qualify under the applicable laws. VAVA will ensure that qualified students with disabilities have equal opportunity to participate in the school program and activities to the maximum extent appropriate for each individual student. In compliance with applicable state and federal laws, VAVA will provide students with disabilities the necessary educational services and supports they require to access and benefit from their educational program. This is to be done without discrimination or out of pocket cost to the student or family for the essential supplementary aids, services or accommodations determined to provide equal opportunity to participate in and obtain the benefits of the school program and extracurricular activities to the maximum extent appropriate to the student's abilities and to the extent required by the laws. Click HERE https://www2.ed.gov/about/offices/list/ocr/504faq.html for more information related to Section 504 of the Rehabilitation Active of 1973.

Parents/Guardians have the right to revoke consent for services after initial placement. Please note, a revocation of consent removes the student from ALL special services and supports outlined on the IEP or 504 Plan.

Privacy & Confidentiality

To maintain privacy of students’ special education records, both within its central office and across school systems and databases, VAVA follows protocols consistent with the federal regulations associated with the Family Educational Rights and Privacy Act (FERPA).

http://www.doe.virginia.gov/support/student_records/index.shtml for additional information about the privacy and security guidelines for your child’s educational records.


Notice of these rights is available, upon request, on audiotape, in Braille, and in
languages other than English. Should you need further assistance or information regarding any of these accommodations, please contact Christine Taylor, Special Programs Manager (chrtaylor@k12.com) or any member of the VAVA team for guidance.

Translation Needs

Professional interpreter services may be requested at any time for parents/guardians of students with disabilities by contacting Aronda Dent at ardent@k12.com or Christine Taylor at chrtaylor@k12.com.

Special Education Grievances or Disputes



VAVA recognizes that despite best intentions of all parties, disagreements or miscommunications may arise between the school-based team and VAVA families or students. Should this situation occur, the VAVA special education case manager will initiate an IEP team discussion where the specific details contributing to any educational concern are fully discussed and addressed as the entire team determines would consider most appropriate for the student. Collaboration is a primary focus for this type of meeting, and the VAVA Special Education Team seeks to establish and maintain the confidence of its families to always serve its students in order to maximize their educational success.